The Accounting Assistant supports the Accounting department by performing clerical tasks, including processing and recording transactions, preparing reports and budgets, fielding communications with clients and vendors, fact-checking, filing, and other duties, as needed.
- Position:Â Accounting Assistant
- Department: Finance & Shared Services
- Location: The ADRA Canada office, 20 Robert St. W, Newcastle, ON L1B 1C6
- Reporting to: CFO
- Travel: Occasional local travel
- Appointed by: ADCOM
- Supervises: N/A
- Engagement: Full-time
- Remuneration: TBD
- Term: This is an appointed position and is subject to a probationary period of three months.
- Disclosure: The nature of ongoing employment within ADRA Canada is dependant on financial contributions from its support base. It is to be recognized that the level of financial support is of a fluctuating nature.
- Revision Date: March 26, 2021
- Applications Close: Applications to be submitted to [email protected]. The position will remain open until it is filled.
Position Purpose
The Accounting Assistant supports the Accounting department by performing clerical tasks, including processing and recording transactions, preparing reports and budgets, fielding communications with clients and vendors, fact-checking, filing, and other duties, as needed.
Adra Canada Description & Mission Statement
ADRA Canada is the Canadian relief and development agency of the Seventh-day Adventist Church. ADRA Canada’s mission is to work with people in poverty and distress to create just and positive change through empowering partnerships and responsible action.
ADRA Canada and all of its employees are engaged in supporting the Vision of the Seventh-day Adventist Church in Canada (SDACC) which is Proclaiming Christ, Nurturing Believers, and Serving Humanity. The ministry of ADRA Canada is an important part of the Christian mission of the Seventh-day Adventist Church and is done in harmony with its religious beliefs and practices.
Key Responsibilities
A. Church Relations/Ministry (10% of each workweek, but permeated throughout role)
Participate in daily worship and prayers. All employees take turns in leading worship for all employees.
Be prepared to counsel callers (including church members and others) on role of Seventh-day Adventist mission and pray with them.
Encourage partners (including Seventh-day Adventist Conferences and congregations in Canada, other Canadian and foreign Seventh-day Adventist entities and the worldwide ADRA network) in the mission of ADRA and the Seventh-day Adventist Church. Educate them, as necessary, about the ministry role of ADRA Canada as part of the worldwide Seventh-day Adventist Church movement, consistent with the religious teachings of the Church.
As requested, contribute to corporate publications and represent ADRA Canada and its mission at presentations/speaker appointment requests, particularly with ADRA Canada’s partners.
Ensure that all ADRA Canada activities are carried out in accordance with the values and religious beliefs of the ADRA network and the Seventh-day Adventist Church.
As part of the ADRA Canada ministry, act in a way that reflects the religious beliefs and practices of the Seventh-day Adventist Church, both on and off duty.
Perform other duties as designated by the Supervisor.
B. Operations/Technical (90% of each workweek)
Scanning, labeling, and filing receipts, payments, reports, and other documents into the online finance storage system
Daily bank deposits
Assist in organizing and lead in maintaining a filing system for the finance department
Entering AP data into Financial Edge (Accounting system) for invoices
Maintain payroll operations by collecting and entering data into the online payroll software
Sending weekly emails of payment copies to vendors
Taking minutes for meetings as required
Making travel arrangements
Filing expense reports
Purchasing office supplies
Overseeing the building & facility maintenance
Ensuring the completion of the Corporation Annual Filings
Handling catering orders, as needed
Perform other duties as designated by Supervisor.
Committee Standing
None.
Education, Experience, and Competency
Essential
Diploma/undergraduate degree in a relevant field.
A personal commitment to ADRA’s mission, values, and beliefs.
A personal commitment to the religious beliefs, practices, structure, standards, and programs of the Seventh-day Adventist Church in Canada.
Ability to engage ADRA Canada’s constituency and partners, the Seventh-day Adventist Church in Canada (including Conferences and congregations throughout Canada), and the international ADRA network.
A passion for social justice and international development to assist people in poverty.
Computer/CRM/data management skills.
Excellent organizational skills and attention to detail.
Strong written and oral communication skills in English.
Strong interpersonal skills and the ability to maintain professionalism in sensitive and challenging situations.
Strong initiative. Able to anticipate needs and be proactive. Self-disciplined to meet deadlines and a strong work ethic. Self-directed to act and resolve issues. Strong sense of responsibility and ability to perform while delivering superior customer service.
A citizen or permanent resident of Canada or the ability to legally work in Canada, by holding a current valid work permit.
Preferred
Written and oral communication skills in French.
Terms and Conditions
The terms and conditions shall be read in conjunction with the ADRA Canada Human Resources Manual (as amended from time to time), the contents of which form part of the employee’s obligations to ADRA Canada. The obligations of ADRA Canada are as set out in the ADRA Canada Human Resources Manual and the applicable employment standards legislation and regulations, whichever obligations are greater. The employer will have no other obligations except as expressly set out in a written employment contract.
Performance Review: A Performance Review will typically be conducted after the first three months in the position. All employees will be required to participate in annual Performance Reviews.
Job Description Continuous Review: This job description is intended to describe the general nature and level of work being performed by incumbents assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required. Job descriptions are reviewed on a regular basis and can be modified at any time to meet the needs of ADRA Canada.
Physical Requirements: Must be able to read, speak, and hear. Must be able to effectively communicate both orally and in writing. Some standing, walking, bending, kneeling, carrying of light items, etc. required. Standard work hours, as defined by the ADRA Canada Human Resources Manual, are required.
Working Conditions: Essential responsibilities are performed either in the office or in traveling conditions.
Within the office, the work is primarily in a sedentary and comfortable environment, with tasks usually performed under normal office conditions with little or no noticeable discomfort. The work area is well lit and ventilated.
If traveling (international and/or domestic) there will be difficult conditions and challenging environments, particularly to destinations in the developing world.
Personal Commitment
Being employed by ADRA Canada requires a personal commitment to its mission and lifestyle. The holder of this position will reflect in their personal and professional life the Christian values as taught by the Seventh-day Adventist Church, as referenced in the employment contract. The employee acknowledges and agrees that this position is one of ministry within the Seventh-day Adventist Church and that membership in the Seventh-day Adventist Church and adherence to the fundamental faith and religious beliefs and practices of the Seventh-day Adventist Church is essential to the proper performance of the duties of the position. The employee must conduct him/herself, both on and off duty, in accordance with the religious beliefs and teachings of the Seventh-day Adventist Church in all respects so as not to damage ADRA Canada’s reputation or harm the employee’s ability to fulfill all of the position’s obligations. The employee must inform the Executive Director if he/she no longer adheres to, or maintains a belief in, the fundamental faith and religious beliefs and practices of the Seventh-day Adventist Church.